Internal notices and communiqués, modifications in the academic calendar, activities announcements, colloquiums, etc are diffused to students through several means:

• Bulletin boards and LCD screens found in all units
• MyUSEK and the website: it is therefore necessary to check these 2 services at least once per week
• SMS: it is therefore necessary to give your cell phone number to the university and to inform the Registrar office of any number change.

A credit cost varies between 100$ and 350$ depending on the chosen major. The complete table of credits rates can be found on the USEK website.

• 1st year students cannot benefit from the USEK financial aid unless with very exceptional case
•  For any financial problem, please make an appointment with a social assistant in the secretariat of the Social Service Office
• The file is valid for 2 semesters and should be renewed every year

• The student who modifies his courses registration should obligatory maintain his full time status (cf. question 1, number of credits).
• Modification in courses registration is not authorized during the summer session.

• The withdrawal form is not accepted ? you should follow the course and submit your exams
• The withdrawal form is accepted ? you can stop following the course; however, this will be displayed on your academic file with a “W” (Withdrawal – Cf. question 28) and the tuition fees already installed cannot be refunded nor deducted from the total amount due.

N.B.:
Withdrawal will be automatically refused in the only case where the student’s total amount of credits falls below 9 credits per semester for the undergraduate program and below 3 credits for the graduate program. 
Absence from midterm or final exams is not in any case an equivalent for withdrawal. If the withdrawal procedure is not officially completed, the student will be given at the end of the semester the FW grade (Fail to Withdraw) to each course and by the concerned instructor. 
The student who withdraws from his courses in a certain academic year cannot benefit from a scholarship in the following year even if all the required conditions are fulfilled.

• In case a course was repeated, the higher grade will be taken into consideration in calculating the cumulative GPA.
• The I, W , AW , P, R, T, G , and U grades are not counted in the general average.
• The FW grafes, equivalent to 40, are counted in the general average.
• The cumulative GPA is calculated to the second decimal number and is displayed on the grades transcript.

Reasons for which a student might be placed under academic probation:

1. A student enrolled in BA or in the undergraduate engineering program is placed under academic probation at the end of the semester if his GPA of the diploma is below 70/100.

2. A student enrolled in the engineering program is placed under academic probation at the end of the semester in the following cases:

• If his cumulative GPA of the diploma is below 70/100
• If his GPA per semester is below 70/100

3. A student enrolled in the undergraduate program of Medicine (for students enrolled since September 2008) is placed under academic probation at the end of the semester in the following cases:

• If his cumulative GPA of the diploma is below 80/100
• If his GPA per semester is below 80/100
• If his GPA is below 80/100
• If he fails 2 courses maximum (except general knowledge courses)

4. A student enrolled in the undergraduate program of Medicine (for students enrolled since 2006 or 2007) is placed under academic probation at the end of the semester in the following cases:

• If his GPA per semester is below 75/100
• If his GPA is below 75/100
• If he fails 2 courses maximum (except general knowledge courses)

5. A student enrolled in the graduate program of Medicine (for students enrolled since September 2008) is placed under academic probation at the end of the semester in the following cases:

• If his cumulative GPA of the diploma is below 80/100
• If his GPA per semester is below 80/100
• If his GPA is below 80/100
• If he fails 2 courses maximum (except general knowledge courses)

6. A student enrolled in the graduate program of Medicine (for students enrolled before September 2008) is placed under academic probation at the end of the semester in the following cases:

• If his GPA per semester is below 80/100
• If his GPA is below 75/100
• If he fails 2 courses maximum (except general knowledge courses)

7. A student enrolled in a graduate program is placed under academic probation at the end of the semester if his GPA is below 80/100.

Release of probation status: a student is released of the probation status if he reaches the required GPA per semester and cumulative GPA.

In order to obtain a BA, the candidate must have:

• Completed at least three years of studies (6 semesters) after having obtained the Baccalaureate or an equivalent diploma
• Finished all the required courses during a maximum of five years (10 semesters) starting the first registration to the program
• Passed all the courses required by the program and defined in the educational contract
• Fulfilled all the requirements of his/her educational contract
• Followed and passed a minimum of 51% of the Faculty/ Institute’s credits
• Have accumulated a general average of a diploma, at least equal to 70/100

In order to obtain a BA in Theology, the candidate must have:

• Completed at least five years of studies (10 semesters) after having obtained the Baccalaureate or an equivalent diploma
• Finished all the required courses during a maximum of seven years (14 semesters) counting from the first registration to the program
• Passed all the courses required in the program and defined in the educational contract
• Fulfilled all the requirements of his/her educational contract
• Followed and passed a minimum of 51% of the Faculty/ Institute’s Credits
• Accumulated a general average of a diploma, at least equal to 70/100
• Passed the final thesis exam before a jury and with a minimum grade of 70/100

In order to obtain a BA in Law, the candidate must have:

• Finished all the required courses and accumulated the required number of credits with a general average of 10/20
• Accumulated an average of at least 10/20 in each course belonging to the Lebanese Law
• Accumulated an average of at least 10/20 in each course belonging to the General Law
• Followed and passed at least 50%of the credits in the same Faculty
• Respected the minimum and maximum number of years (8 years maximum)

In order to obtain a Master Degree (DES), the candidate must have:

• Followed, for the Master in Interior Design, Master of Graphic Design and Master of Advertising, at least five years of studies (10 semesters) , and for the Master of Architecture, at least six years of studies (12 semesters) after having obtained the Baccalaureate or an equivalent diploma .
• Fulfilled all the courses required in the program and defined in the educational contract, abiding by the distribution required by the relevant program of each specialization, within maximum 7 years (14 semesters) for the Master in Interior Design, Master of Graphic Design and Master of Advertising, and 8 years (16 semesters) for the Master of Architecture, starting the first registration in the program.
• Followed and passed at least 51% of the Faculty’s credits.
• Accumulated a general average of at least 70/100.

In order to obtain a diploma in Computer and Communication Engineering, the candidate must have:

• Completed at least five years of studies (10 semesters) after having obtained the Baccalaureate or an equivalent diploma
• Fulfilled all the courses required by the engineering program (90 credits) in maximum 4 years (8 semesters) starting the first registration in the program
• Passed the required modules and accumulated at least 160 credits, 90 out of which belong to the engineering program and include the senior project
• Followed and passed 66% of the credits of the engineering program in the USEK Faculty of Sciences and Computer Engineering
• Met all the requirements of his/her educational contract
• Had a general average of at least 75/100 for the engineering courses
• Accumulated a general average of at least 70/100 of the 160 credits of his/her educational contract

In order to obtain a diploma in Agricultural Engineering, the candidate must have:

• Completed at least five years of studies (10 semesters) after having obtained the Baccalaureate or an equivalent diploma
• Passed all the courses required by the engineering program in maximum 3 years (6 semesters) starting the first registration in the program
• Passed the required modules and accumulated at least 160 credits, 96 out of which belong to the undergraduate program, 58 to the engineering program and 6 for the thesis
• Followed and passed 65% of the credits of the engineering program in the same Faculty
• Met all the requirements of his/her educational contract
• Had a general average of at least 75/100 for the engineering courses
• Accumulated a general average of at least 70/100 of the 160 credits of his/her educational contract

In order to obtain a diploma in Medicine, the candidate must have:

• Completed at least seven years of studies (14 semesters) obtained the Baccalaureate or an equivalent diploma
• Passed all the required undergraduate courses (72 credits) in maximum 3 years (6 semesters) starting the first registration in the program
• Passed all the required graduate courses and the interning year in maximum 6 years (12 semesters) starting the first registration in the program
• Accumulated a general average of at least 80/100 for the 230 credits of his/her educational contract
• Met all the requirements of his/her educational contract
• Passed the tests of the Higher Certificate of Therapeutics, prior to the internship year
• Fulfilled all the required trainings
• Prepared and successfully defended a thesis according to the regulations in force

In order to obtain a Master or MBA Degree, the candidate must have:

• Studied for two years minimum (4 semesters) after having obtained the Baccalaureate or an equivalent diploma acknowledged by the Lebanese State
• Passed all the courses required by the program and defined in the educational contract in maximum 4 years (8 semesters) starting from the first registration to the program
• Met all the requirements of his educational contract
• Written and defended his thesis
• Followed and passed a minimum of 67% of the Faculty’s/Institute’s credits
• Accumulated a cumulative GPA of the diploma of at least 80/100

In order to obtain a Master Degree (DEA), the candidate must have:

• Studied for one year minimum (2 semesters) after having obtained the Maîtrise
• Passed all the courses required by the program and defined in the educational contract in maximum 2 years (4 semesters) starting from the first registration to the program
• Met all the requirements of his educational contract
• Written and defended his thesis
• Followed and passed a minimum of 67% of the Faculty’s/Institute’s credits
• Accumulated a cumulative GPA of the Master of at least 80/100

In order to obtain a Maîtrise, the candidate must have:

• Studied for two years minimum (4 semesters) after having obtained the BA or an equivalent diploma acknowledged by the Lebanese State
• Passed all the courses required by the program and defined in the educational contract in maximum 2 years (4 semesters) starting from the first registration to the program
• Met all the requirements of his educational contract
• Written and defended his thesis
• Followed and passed a minimum of 67% of the Faculty’s/Institute’s credits
• Accumulated a cumulative GPA of the Maîtrise of at least 75/100 (an average of 80/100 is required for the programs of the Faculty of Sciences and Computer Engineering).

A student in the undergraduate program is excluded from the program he/she is registered in, for one of the following reasons:

• Upon receiving the third (second for the students of Medicine) consecutive probation warning (i.e. when he/she is on probation for two consecutive semesters; except for summer sessions)
• If he/she fails to validate his/her academic program within the established time limit
• If he/she fails a required course three times
• If he/she fails an remedial course twice
• If he/she suspends his/her education without officially informing the administration, by submitting the appropriate form at the Registrar Office.

A student in the graduate program is excluded from the program he/she is registered in, for one of the following reasons:

• Upon receiving a second warning of consecutive probation (i.e. when he/she is on probation for two consecutive semesters)
• If he/she fails to validate his/her academic program within the established time limit
• If he/she fails a required course twice
• If he/she fails an remedial course
• If he/she suspends his/her education without officially informing the administration, by submitting the appropriate form at the Registrar Office.

A student who is excluded from the academic program can submit an admission form in another program proposed by the Holy Spirit University of Kaslik. However, the mention of his/her exclusion will still appear on his/her academic file.

In every course, the evaluation of the student’s work is done according to the following scale:

• Assiduity and attendance: 10%
• Research and/or projects: 10 to 20%
• Quizzes: 10 to 20%
• Midterm exam: 20 to 30%
• Final exam: 35 to 40%

These percentages can vary between courses and curricula, but they are defined and stated to the student during the first sessions of the course. The evaluation criteria are also mentioned in the syllabus of the course, which is given to students at the beginning of the semester.

• In case a mistake occurred while adding up the grade
• In case a mistake occurred while copying the grade

A student who misses a midterm or final exam should submit a petition in the Student Affairs Office during the 24 hours following the absence.

However, it is worth mentioning that in order for these petitions to have positive consequences, they must be legitimized by one of these reasons:

• Death of a first degree parent
• Sickness attested by the hospital’s medical report
• Serious accident attested by the minutes of a sworn expert

• If the student does not register to the semester following the authorized interruption period, he/she will inevitably be excluded from the academic program.
• The authorized interruption duration is calculated according to the maximum duration of studies; therefore, the student should not exceed this maximum authorized duration for obtaining the diploma, or else he/she will be excluded from his/her academic program.
• If a student suspends his/her studies without officially informing the administration of the Holy Spirit University of Kaslik, by submitting the appropriate form at the Registrar Office, he/she will be considered as excluded from the academic program. In this case, the student has the right to present a readmission demand to the suspended program or to a new one; this demand will be examined according to the regulations in force when submitting the said form.

• The student can retrieve the requested administrative document in person. The documents will be, personally, handed to him/her when the student shows his/her student ID.
• The student can mandate an authorized representative, whose name will be stated, when filing the request. This person will be requested to show a personal ID, in order to retrieve the documents.
• The requested documents will be sent, by mail, to the address specified by the student in the form which was previously filed (postal fees will be paid, in advance, at the Accounting Office – Students’ Service).

N.B: No request, to have an administrative document issued, will be filed, prior to the fourth week of the current semester. Official documents which are not retrieved within a one-month period will be recorded in the student’s file.

• If this is the student’s first change of academic program within his studies program; in fact, during a specific studies program, the student has the right to only one switch of academic program.
• If the admission conditions related to the new academic program are fully respected.
• If the request of academic program change is accepted by the Admission Committee, the latter will then take into consideration the credits of the initial program, related to common and equivalent courses and will be validated by the new chosen program.

The entire campus of Kaslik benefits from Wi-Fi coverage. In order to connect to the wireless network of USEK, consult the ‘Wireless Manual’ on MyUsek and the website.

Beside this, a computer room is also available to students, room PS 106 (Take the stairs down next to the main entrance of the Library).

This room has 48 computers, all connected to internet as well as to the university’s intranet (MyUSEK). An IT assistant is always present in the computer room in order to answer all your questions.

• TABLE