Data Privacy Policy

Dear Users / Students,
In accordance with the USEK rules, regulations and existing policies, we ensure that the protection of your personal data is guaranteed and that their confidentiality and integrity are preserved through the following:
1- When You browse our website https://www.usek.edu.lb/ and use it to obtain information related to different Faculties, courses and to find our contact details.
2- When you connect to one of our web services, etc.
3- When you use our internet connectivity and local services.
4- In all other several occasions in which you have contacts with us, through the mutual exchange of contact information.

We invite you to inspect this policy concerning the modalities, the means and the purposes of processing of your personal data.

1 – Data Controller and Processors

The Controller is USEK – Holy Spirit University of Kaslik, with registered offices in Kaslik, Jounieh B.P.446, which may be reached to exercise user rights or to obtain clarifications concerning this policy, at the following addresses:
– e-mail: dpp@usek.edu.lb
– telephone: +9619600000 +9619600441
– or by regular mail at the above-specified address.


2- Categories of data processed and purposes of processing

A) During browsing through the sections of our Website, which is permitted to any user without need to register, we obtain and process the following personal data, for the specific purposes listed:

(i) Browsing data concerning the session
BornInteractive responsible for the functioning of this Website acquire, during their normal functioning, certain personal data whose transmission is implicit in the use of Internet communication protocols (e.g. IP addresses, Internet connection and traffic data, domain names of the devices used by Website visitors).
This information is not collected to be associated to identify data subjects or users.
Without prejudice to the specific provisions of paragraph 4 below in relation to the use of cookies on the Website, these data are used for the sole purpose of obtaining anonymous information on the use of the Website and controlling its correct functioning.
The data might be used to ascertain responsibilities in case of possible IT crimes against the Website.

(ii) Browsing data concerning services provided by third parties and/or obtained by third parties through the Website
The development of some functionalities of the Website takes place through services provided by third party entities (i.e. Google, as concerns monitoring and analysis of traffic data and of the behaviors of users on the Site, map’s functioning and the memorization of user consent to the processing of personal data) through the use of cookies, as specified in the following paragraph.

The processing of the above-specified data has the purpose of ensuring the correct functioning and use of our website, through: a) performance evaluations of the Website during the browsing session, aimed at monitoring and improving the services we offer; b) analysis of the browsing data, in aggregate form, for statistical purposes and to keep track of the behavior of users, without this entailing profiling activity, (using Google Analytics’ functionalities).

B) Our Website shows a “contact form” tool, through which it is possible to contact the University. The data are collected and processed by a plug-in (which packages an e-mail subsequently sent to USEK’s mailbox) and are kept in the mailbox of incoming e-mails for a limited period of time, for the sole purpose to respond to your requests.
Furthermore, our Website shows addresses and contacts of the registered and operational offices of our University; sending, optionally and voluntarily, electronic mail to the addresses specified on this Website entails the consequent acquisition of the address of the sender, necessary to reply to the requests, as well as of any other personal data that may be included in the letter; by sending the e-mail or filling a contact form, You consent to the data processing for the specified purposes.
We process the personal data in question to allow You to contact us, to request information and/or assistance, and to allow our University to reply to Your requests. The email provider is Office 365.

C) On all occasions when you come into contact with USEK – either indirectly, through on-line communications, or directly, both during face-to-face meetings between USEK Staff / Directors and Associates or partners and collaborators and while participating at some particular events, conferences, seminars – we could acquire your personal and contact data (name, surname, position / role / profession, institutional / professional e-mail address, telephone number) by collecting business cards or exchanging references, or by submitting specific application forms in the context of relevant events and conferences: the above mentioned data are collected and processed, by registering and organizing them into a database, to facilitate future contacts between you and USEK for the purpose of mutual comparison and exchange of information and / or for the beginning of professional collaborations, to the aim of job networking, as well as for sending our newsletter, provided that USEK has previously received your consent to the data processing.
The provision of the personal data (by delivering a business card, by sharing the contact via messaging, verbal communication or filling the data in the application forms) results as your consent to their processing by USEK for the above specified purposes.

3 – Legal ground for the processing

The processing of personal data, depending on cases, is based on the following legal grounds:
  • the pursuit of a legitimate interest of the Controller (USEK) to ensure the security of the Website, control its correct functioning and obtain statistics in relation to its use, as to the browsing data concerning the session
  • the consent given by the user (as time-to-time above indicated) to the processing of data referred to in letters B), C) and for what concerns the use of the browsing data related to services provided by third parties through the Website and/or obtained from third parties through the Website, Consent may be withdrawn at any time.


4- Modalities of processing

The processing of personal data will be performed through IT instruments, both automated and not automated (in such case, through human intervention in the management of IT systems including workflows) and through the use of analog instruments (paper management), according to logical processes closely correlated to the purposes of the same processing and, in any case, with the support of equipment and with modalities that guarantee the security and confidentiality of the same data, preventing loss of data, illegal or incorrect uses, and unauthorized accesses.
We use technical (“application”) cookies, both first party and third party, for data processing on our Website.
A “cookie” is a small quantity of data that are sent to the browser of the user by a Web server and that are subsequently stored on the hard drive of his or her device.
Third party cookies are cookies sent by third party domains / partner websites that offer their functionalities inside the pages of the Website and/or in the context of the operation of the Website (e.g., icons to express preferences expressed on social networks). The use of the data collected by these external operators through cookies is subject to the respective privacy policies. For detailed information on the preceding, we suggest referring to the privacy policy of the services listed as third-party cookies available on the respective websites.
Our Website does not use cookies for the transmission of information of a personal nature e.g. first and last name, e-mail address or telephone number), nor so called persistent cookies of any kind, or system to track users.
The use of so-called session cookies is strictly limited to the transmission of session identifiers (represented by random numbers generated by the server), necessary to enable the secure and efficient exploration of the website, and to the acquisition of data to save the browsing preferences of the user (e.g., setting the language, managing statistics), in order to optimize the experience on the Website. Session cookies used in this Website avoid recourse to other IT techniques potentially prejudicial to the confidentiality of users’ browsing and do not allow acquisition of personal data identifying the user.
Cookies may be deactivated, but, should this choice be made, users would not be able to use the related functionalities and services. If You accept the use of cookies You consent to the processing of Your data for the above-specified purposes (see paragraph 2).

5- Disclosure and dissemination of data

The entities that may become aware of the personal data are our employees and collaborators (BornInteractive), who take care of the administrative management of the Web page and of relations with Users / Students. The company taking care of the management of the Website may, possibly, become aware of the personal data, on the occasion of assistance / maintenance interventions.
Finally, the software platform used for the implementation of our database is managed by Ellucian, a US based company to whom the fake personal data are communicated as the company has been appointed Data Processor.
Where needed, should we have an obligation to report a crime or in any case the need to pursue a legitimate interest to exercise or defend a legal claim on our part, the data of users might be disclosed to the judicial Authority or to police forces.
Apart from the cases just specified, personal data will not be disclosed to third parties and/or in any way disseminated outside the context of the USEK policies.

6- Data retention periods

Browsing data are deleted immediately after the processing, at the end of the browsing session (closure of the browser).
Data provided voluntarily by users (by sending e-mails), or by fax or by telephone, will be stored for the 12 months following delivery to users of the requested information, unless further storage of the data is necessary to comply with legal obligations, or the parties enter into another relationship.
Data processed through third party cookies (including sharing cookies) are stored for the period of time provided by the operators, according to the respective privacy policies; data processed through the use of Google Analytics cookies are stored for 26 months from their collection.
The data collected for the purpose of sending the newsletter will be processed and stored exclusively for the period during which the service will be active: therefore, up to a possible request to no longer receive the newsletter messages.
The data included in the USEK’s database will be processed and stored for certain period of time from their acquisition; unless, prior to the expiration of this term, the data subject does not request cancellation or withdraw the consent to the processing.

7- Rights of the data subject concerning the processing of personal data

A User can submit requests to allow access to his or her info by sending an email to the USEK Administration
To enable us to respond quickly, we kindly ask You – thanking You in advance for Your cooperation – to specify Your first and last name, e-mail address. Please provide a photocopy of an identity document with Your signature to verify Your identity; it is also necessary to specify the address at which You wish to receive the answer.
Holy Spirit University of Kaslik
Tel.: (+961) 9 600 000
Fax : (+961) 9 600 100
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