The Grants and Projects Unit (GPU) encourages the faculty and staff to seek external funding to support the mission of USEK. The GPU supports faculty and staff in the process throughout the sponsored project lifecycle from preparing the proposal and budget development and assisting with project implementation and management.

Services

Support with broad services in the following areas:

• Proposal development and submission
• Contracting
• Post-award Management
• Administrative Guidance

GPU DOCUMENTATION

Drafted by the Grants and Projects Unit, this includes:

1. Award Types: Describing of different award types

2. Sponsored Project Grants Cycle: Describing the three major stages: pre-award, award, and post-award

3. Sponsored Project Process Flow Chart: Providing a visual aid to understand the methodology used present the details of the sponsorship process and management of the project

4. Pre-Award Sponsored Project Process Flow Chart

5. Award Sponsored Project Process Flow Chart

6. Post-Award Sponsored Project Process Flow Chart

7. Project Grid Roles Responsibilities: Defining the roles and responsibilities of those involved in the identification, development, submission and management of proposals related to sponsored projects

8. Sponsored Project Proposal Submission Timeline: Outlining the internal deadlines to review the sponsor's guidelines, develop accurate budgets, prepare institutional documents and ensure a fully compliant application
Project Coordinator Responsibilities: Detailing the responsibilities and duties of the Project Coordinator

10. Preparing Proposal Budget Manual: Assisting faculty, administrators, and staff with budget development by providing important budget policy information and instructions on how to build and submit a budget plan for the entire proposed project

11. Glossary for Budgeting Sponsored Projects

12. Conflict of Interest: Explaining conflict of interest in grants and projects

13. Eligibility Checklist: Deciding if the institution and the project are within the target group and requirements specified by the funding agency

14. Checklist for Proposal Writing Structure: Providing the proposal format divided into predictable sections that provide answers to these questions

15. Proposal Guidelines Checklist: Guiding faculty members and staff to check if the main components of the proposal have been included

16. Templates:
16.1 BioSketch: Biographical sketches are used to describe an individual’s qualifications and experiences for a specific role in the project.
16.2 Financial Conflict of Interest Disclosure Form.
16.3 Attestation Letter.
16.4 Authorization Letter.
16.5 USEK Letter of Commitment in English.
16.6 USEK Letter of Commitment in French.
16.7 USEK Letter of Partner Commitment.
16.8 Consultant Letter of Commitment.
16.9 Non-Disclosure Agreement -Individual.
16.10 Non-Disclosure Agreement -Partners.